WPA MONTHLY MEETING MINUTES
April 16, 2024
Call to Order –Stan Earnhart
Attendance – Stan Earnhart, Dave DeCreny, Cindy Fry, Marilyn Weitz, Trina Davis, Stephanie Hanson, Adam Hall, Al Mosely
Absent-Jonathan Rutstein
Quorum– yes
Officer Reports
Presidents Report –Stan Earnhart reports, It has been two weeks since we reviewed 6 applicants and chose three members to fill the empty chairs, which is one third of the Board. A daunting task to take mid term.
He wants the community to know the Board has regrouped and is moving forward. All the committees are staffed and as you will hear tonight, many new names have been added to committees. Our newest board members have done their homework and are prepared to resolve problems in addition to creating programs for the future of Wedgefield.
Vice Presidents Report – Dave DeCreny reports, He is in hopes that we can put our heads together to help make Wedgefield a better place to live.
Secretary’s Report– Stan Earnhart reports, we are planning to hire a part time secretary and would like the board to set up an interview committee. A motion was made and was tabled until Jonathan returns.
Treasurer’s Report– Cindy Fry reports, As of March 29th, 2024, our account balance were as follows: Operating South State, $290,062.03, Debit Account South Atlantic $1,279.75, ARC account South Atlantic $8,001.33 (with 4 refunds totaling $5,550.00 and 2 deposits totalint 550.00,) Edward Jones Operating Account $51,335.75.The Reserve Account balances as of 3/29/24 South Atlantic $4,929.35, Edward Jones $510,489.11, TD Bank $227,487.70, and TD Bank $4,018.09.
The $50,000 Citizens Bank CD with Edward Jones matures on May 15th. Cindy makes a motion to let this CD roll over. Motion seconded by Stan. All in favor, motion carried.
Cindy makes a motion to open a Spectrum Platinum Savings account with South Atlantic to deposit $117,000 from the Spectrum door fee. Motion seconded by Stephanie. 7 ayes 1 naye. Motion carried.
Cindy makes a motion to open a checking account with South Atlantic to deposit $30,000 from the Spectrum door fee check. Motion seconded by Stephanie. All in favor, Motion carried.
Committee Reports
ARC– Marilyn Weitz reports, We have received 2 minor ARC applications and are waiting on more information. We have approved one new home application from Beverly Homes on Governor Boone. She thanks Al DeMarchi for his many hours of help getting upstairs organized and his knowledge and thanks Karl Ghettman for assisting Al.
Legal– No report
Finance– The finance Committee has a list of projects for the next six months. First and foremost, we will be working with the Board on the 2025 Budget. We will also be reviewing the Plantations Financial Statements, projected major reserve expenses, recommendations from the previous Treasurer and Finance Committee but with fresh eyes. In March, the Board was told that by 2025, with all the necessary repair: Waterfront, roads, drainage, and yes, canals, our reserves would take a hit. It was suggested that assessmes might need to be increased. The Finance Committee will present a positive plan to rebuild our reserves.
Cindy make a motion to add Peggy Phillips, Georganne Ridgill, David Garson, Stan Earnhart, Dave DeCreney and Jonathan Rutstein to the finance committee. Motion seconded by Stephanie. All in favor. Motion carried.
Communications/Website- Trina Davis reports, We have the following events scheduled, April 27, road cleanup, May 4th yard sale, May 18th Luau, June 11th rodeo, July 4th celebration with golf cart parade, August back to school event, and December tree lighting.
Trina makes a motion to approve up to $2500 for the luau food and performers. Motion seconded by Adam Hall. All in favor. Motion carried.
Trina makes a motion to add Stephanie Hanson, Sharon Lackey and Dan Menihane to the communications committee. Motion seconded by Stephanie Hanson. All in favor Motion carried.
Trina makes a motion to approve up to $1000 for postage for a postcard to the residents about the Spectrum package. Motion seconded by Al Mosely. All in favor. Motion carried.
Trina also reports that we are looking for a company to be able to set up a new website with the attributes we are needing.
Condo Liaison– No report
Community Liaison-No report
Welcome Committee– Stephanie Hanson reports, The Welcoming Committee was notified of 4 new homeowners. One welcome packet has been dropped off. The 3 other packets witll be distributed this week. Our current inventory for welcome packets it 3 gift ornaments, 12 bags, 6 directories. THis count includes the 3 packets that will be distributed this week. Our remaining budget is $4,656.62.
Drainage- Adam Hall reports, He has had a crash course with Joe Meyers the past two weeks. They went through drainage maps from 2010, Al brought down some more old maps also they went through. With the changes in landscape since these maps we need to look into getting a drainage study so we can better address these issues. Adam and Stan have road through the neighborhood to address some maintenance issues. We cleared two grates. One on Wraggs Ferry and one on the corner of Possum Trot. We received a drainage complaint on Ballard that we can’t address until after the road is completed. Swamp Fox has a drainage issue but the homeowners will remedy this issue. We will be instituting a schedule to address culverts and grates to limit standing water. The drainage committee will still continue to work with ARC.
Water Amenities– Stan Earnhart reports, He has attempted to contact all of the water committee. He is waiting to hear back from Chris Carroll, before he can have answers to questions he has. Joe is still in charge of dredging.
Al Mosely reports that we have 113 ft of seawall that needs to be replaced. We need 5 new boards on the North dock and the road needs to be retopped. He will be looking to Earthworks to get a scope of work and getting quotes for these repairs.
Roads– Dave DeCreney reports, Road work on Ballard, Duckpond, Ricefield, and Wedgefield to the Marina will begin May 13th.
Grounds– Marge Miller reports, She has sprayed weeds and palms near the gatehouse. She has cleaned the backside of the HOA office. She has been preparing and getting the beds ready for planting. She had to replace 2 solar lights and has applied ant killer to a few mounds. Stan makes a motion to approve up to $3000 for the annual planting. Motion seconded by Dave. Motion carried.
Stan makes a motion to approve up to $3000 for replacing the pump for our sprinkler system and labor and parts.
Compliance– Stan reports, Please send any complaints by email or written correspondence to the HOA office.
Capital Improvement- Dave Decreny reports, Capital Improvements had a meeting to discussed continue to look into the nature trail and and playground.
Old Business- Motion to approve 2nd reading on Section XIII 6.04 was made by Stan Earnhart, seconded by Stephanie Hanson. All in favor. Motion carried.
Motion to approve 2nd reading on Section XIII 6.02 made by Stan Earnhart. Motion seconded by Stephanie Hanson. All in favor. Motion carried.
Motion to approve VI 2.01 made by Stan Earnhart. Motion seconded by Stephanie Hanson. All in favor. Motion carried.
Motion to approve VI 3. C. made by Stan Earnhart. Motion seconded by Stephanie Hanson. All in favor. Motion carried.
New Business– 1st reading for policy changed for office assistant and office manager.
Next Monthly Board Meeting– May 21, 2024
Adjourn – Stan Earnhart