WPA MONTHLY MEETING MINUTES
April 18, 2023
Call to Order –Jonathan Rutstein
Attendance – Jonathan Rutstein, Joe Myers, Bob Ramsey, Valerie Cooper, Stan Earnhart, Ken Gaspari, Dave Decreny, Meredith Marsh, Trina Davis
Absent-Trina Davis
Quorum– yes
Officer Reports
Presidents Report –Jonathan Rutstein reports, Bob McMahan will chair a subcommittee for ARC to review the pending ARC policy change and make any recommendations needed on May 16th. Ken Gaspari, Al DeMarchi and Bob Garrison will be on this committee.
Vice Presidents Report – No report
Secretary’s Report– Bob Ramsey reports, Don’t have any current actions. We are still working out the ARC policy.
Treasurer’s Report– Jonathan Rutstein reports, As of March 31, 2023, our account balances were: Operating with South State $318,654.74. Debit Account with South Atlantic had a balance of $2,407.45 with one debit of $92.75 to UPS for letterhead. The ARC account with South Atlantic had a balance of $55,035.64 with four deposits totaling $3,750 and total refunds of $4,500. $17,000 was moved to operating account representing refundable amount to Century Homes. Both refundable and non- refundable amounts totaling $35,000 was sent per direction from the HOA attorney. Reserve account balances were South Atlantic $113,390.52, Edward Jones $377,894.26, TD Bank $223,944.76 and Anderson Brothers $50, for a total of $715,279.54. She will be meeting with the finance committee soon and will be moving money from Operating.
Committee Reports
ARC– Bob Ramsey reports, 3 new home permits active, 1 final inspection to do and 1 final inspection that was rejected and are work. Ken Gaspari reports, Several roofing, shed and fence applications in progress and has signed off on four.
Legal– Bob Ramsey reports, He has sent a request to our attorney concerning the reading of the minutes. He is awaiting a response. We will be contacting the attorney concerning the definition o f trailers in the bylaws. Concerning the Arbors, we do not fix their roads. We do not own their roads.
Finance-Valerie Cooper reports, As agreed upon by the Board at thee March meeting, Reserve Professionals had been contracted to start on a 5 year reserve study and a 50% deposit of $4,000 has been sent.
The February financials have not yet been received by the CPA or the March financials. James Young (Current CPA) indicated over email that he was busy, then will be on vacation until mid May, and wouldn’t be able to get them to them until them.
She has contacted several CPA firms in Georgetown, and will also look in Pawleys in order to obtain at least three quotes for a new firm. The Finance Committee will review proposals once obtained to make a recommendation the Board moving forward. It could be June before we see financials for the HOA.
Communications/Website-Jonathan Rutstein reports for Trina, Tuesday, April 25, 2023 will be our first Food Truck Tuesday. May 6th is Road Cleanup and we need volunteers. May 13th will be the community yard sale. We are looking into revamping the website. We are researching a better sign for out front.
Working on a meet and greet at the pub. July 4th Golf Cart Parade. Our first Wragg for “23” went out by email saving us almost $1500. Our goal is to collect s many emails as possible in the future. We are planning to have regular food truck Tuesdays with music through the summer and movie nights with popcorn outside.
Condo Liaison– Dave Decreny reports, At the condo meeting the subject of the WPA residents using their pool was a no, since they can not run an operation that makes money.
Community Liaison-No Report
Welcome Committee– No report.
Drainage- Joe Myers reports, We have not had any drainage problems to the committees knowledge this month. There are several under driveway pipes with impeded flow but not HOA concern yet.
There is a potential problem at junction of Retreat Lane backyards and Eagle Corp driving range. The expanded and raised driving range is impeding storm water drainage and Flow. Jonathan Rutstein and Joe have met with Eagle Corp’s Christian on site. We understand the Eagle Corp will have a Landscape/Earth moving expert to evaluate the situation and offer any solutions in early May, 2023.
Storm water needs to be directed away from all concerned properties.
Water Amenities– Joe Myers reports, The Hydgraphical Survey was completed April 15, 2023. A/E firm Earthworks’ PE’s are analyzing the collected data to establish the cubic yardage of sediment needed to be removed via dredging to achieve the minimum depths at mean low tide of 8 feet in the main canals and 6 feet in finger canals.
Spoil site repairs are 60% complete. The tops of the dike walls will be the A/E firm Earthworks’ PE’s recommended 12 feet above the spoil site basin bottom. The volunteer Chinese Yallow trees have been removed and burned today.
A/E firm Earthworks’ PE’s continue to coordinate the engineering processing of data for the Government Permit Applications for Wedgefield Plantation supplying whatever info the data requested.
A/E firm Earthworks’ PE’s will prepare the Request for Proposal to be sent to selected Dredging Companies for Bids to perform the needed dredging. The PE’s will conduct a pre-bid meeting to ensure all firms understand the Scope involved, receive all bids, and with Water Amenities members present open the Bids, plus evaluating and deciding which Firms to recommend to the HOA Board for Approval and funding.
An excellent website for Dredging Info is Dredge America in Kansas City.
Roads– Ken Gaspari reports, $1500 was approved last month to replace some road signs in the community. He has all 11 signs up. He has 15 more intersections that need to be done. Ken makes a motion to approve up to $2000 for 15 more street signs. Motion seconded by Stan Earnhart. All in favor. Motion carried.
Ken has received three bids for road projects to consist of 190 square foot patch on Wedgefield Village and widening on Pool Place, 1600 sq foot re paving on William Screven St. Myrtle Beach Asphalt was $59,000, Coastal Asphalt was $73,500 and Kings Asphalt $59,500. Ken makes a motion to approve Kings Asphalt’s bid of $59,500. Motion seconded by Stan. All in favor. Motion carried.
Grounds– Nate Nadeau gave a presentation on revitalization planned for the front entrance. Meredith Marsh made a motion to approve up to $7500 for revitalization of the front entrance. Motion seconded by Ken Gaspari. Motion carried.
Compliance– Stan Earnhart reports, It was agreed at the last meeting after speaking to the residents who were in noncompliance to waive the fine issued if there was progress in repairing their pool enclosure. Then they were referred to ARC concerning turning it into a greenhouse.
In the Board Policy, the term trailers id defined as House Trailers. House trailers are placed on a lot and are not easy to move off and return to a lot. Moving a house requires using a commercial tractor. Also, house trailer uses metered electrical, water and sewer connections, which also contribute to the difficulty in moving a house trailer. In addition, house trailers usually have an address. RV’s whether a camper, trailer, van or motor RV are not house trailers.
Capital Improvement– We have met with an engineer/designer, pool builder, and tennis court builder. It has been recommended that a survey of the parcel 5A be completed and that the committee make preliminary design plans for an amenity center. We have received two estimates to survey lot 5A. Tidewater Land Surveying $2500.00 with a 30 day delay to start. Parker Land Surveying $1850.00 with a 60 day delay to start. Stan makes a motion to approve Parker Land Surveying’s estimate of $1850 with funds coming from the Capital Improvement budget as the first step in building our own amenities.
Motion seconded by Jonathan Rutstein. All in favor. Motion carried.
Golf Course Liaison– Jonathan Rutstein reports, He will be meeting with the golf course to discuss some drainage issues.
Old Business- We have started to put action items of what we discussed at last meeting.
We are a 501 C- Corp. We did file an extension for our tax return last year and we didn’t have to pay taxes on interest. We may have to pay on interest this year.
We have Michelle working with the ARC subcommittee on the ARC manual. Ken and Justine are working on replacing signs.
New Business-
Next Monthly Board Meeting– May 16, 2022
Adjourn – Jonathan Rutstein