WPA MONTHLY MEETING MINUTES
February 21, 2023
Call to Order –Jonathan Rutstein
Attendance – Jonathan Rutstein, Joe Myers, Bob Ramsey, Stan Earnhart, Ken Gaspari, Dave Decreny, Meredith Marsh, Trina Davis
Absent-Valerie Cooper
Quorum – Yes
Approval – Motion to approve January 17, 2022 Minutes made by Bob Ramsey. Motion seconded Ken Gaspari. All in favor. Motion carried.
Speaker– Christian Crescenzo spoke on behalf of the golf course. They have done work on the driving range and opened it up some to keep from losing balls. They have a new director of golf to help grow golfing activities and bring more kids in. He said they lost $352,000 last year and are trying to run a business. They can only do what their budget allows them to do.They are hopeful they will bring in more money this year to be able to help more in the community. You can only charge so much in a town like Georgetown. They are open to events. They were unable to keep the pool because it was to big of a liability.
Officer Reports
Presidents Report –Jonathan Rutstein reports, He was contacted with a proposal from HTC about a neighborhood plan. They wanted the HOA to sign a 10 year contract. He is going to go back and look at Spectrum again. He also commented there are a number of events we may be able to work with the golf course on.
Vice Presidents Report – No report
Secretary’s Report– Bob Ramsey reports, We have completed our policy manual draft for the ARC section III. Everyone has a copy of the draft for our first reading.
Treasurer’s Report– Jonathan Rutstein reports, As of January 31, 2023, our Operating Account with South State had a balance of $299,150.95. Our Debit Account with South Atlantic had a balance of
$1301.84 with 2 debits, one for $287.99 for the annual computer backup and $5.49 for payroll taxes. The ARC Account with South Atlantic had a balance of $16,035.64 with deposits of $6,500 and a refund this past month of $250.
The Reserve account balanced for January were: South Atlantic $49,092.19, Edward Jones $276,429.63, TD Bank $223,908.56, Anderson Brothers $100,050 for a total in reserves of $649,480.38.
Jonathan makes a motion to move $100,000 to our South Atlantic Reserve account with $20,000 to go into a new reserve account for the building and $80,000 to canals for spoil site and dredging. Motion seconded by Joe Myers. All in favor. Motion carried.
Committee Reports
ARC– Ken Gaspari reports, He has received 6 new permits and and approved 3 driveways, 1 shed, 2 tree removal and 2 fences.
Bob Ramsey reports, We have received 3 new home permits and 1 new home has been completed. First reading on Section III of ARC policy.
Legal– Bob Ramsey reports, Processed four issues this month. Attorney Joe Crosby reviewed our updates for the ARC policy changes, one settlement of a parliamentary dispute, the legal committee drafted a response about an electoral complaint our our last annual meeting pending response from our attorney, we received an attorney complaint for a large builder who made a challenged a portion of our ARC manual, our legal council responded letting them know why their complaint was invalid.
Finance-Jonathan reports, As proposed by the finance committee and agreed upon by the Board, 2 CD’s were purchased through Edward Jones, at $50,000 each in February, and the Anderson Brothers Account, (with the exception of $50) was moved to the money market at Edward Jones.
Two proposals were received for a new 5 year Reserve Study.
Communications/Website– Trina reports, She is looking into having a movie night and maybe bringing food trucks into the community once a month. Our website is archaic. Her and Dave are going to look into updating our website.
Condo Liaison– Dave Decreny reports, Ken and Dave are reviewing the roads.
Community Liaison-Trina Davis, reports that all communications need to go through the community liaison and then Trina will determine which committee it should go through. Then it should go to her to know the outcome so we have a written record.
Welcome Committee– Meredith Marsh reports, We welcomed three new people and have one to welcome that just came in.
Drainage- Joe Myers reports, We have little to no rain, so there has been no standing water. There was a question concerning a grate on Governor Johnston. We will replace with proper grate under $500. We met with Beverly about mud at Francis Parker and they will be putting in another drain. We went over drainage issues with Swinnie and we have another lot that will be putting up a new silt fence.
Water Amenities– Joe Myers reports, Joe makes a motion at approve Live Oak Excavations bid of $48,950 to rebuild the Spoil Site to meet USACE and DHEC requirements based on date gathered by Pawleys Island Surveying Co. As outlined by by Earthworks. Motion seconded by Bob Ramsey. All in favor. Motion carried.
We must have a survey of the quantity of material for which the spoil site must be able to safely contain. Earthworks requested bids and recommends CMLS Surveying. They have the format and parameters already in their computers and bid to perform the scope for $10,000. Joe makes a motion to accept this bid. Motion seconded by Bob Ramsey. All in favor. Motion Carried.
Joe Myers makes a motion to amend our contract with Earthworks as follows: Engineering Analyses and plans required to provide the data for the successful permitting from US Army Corps of Engineers and Dept of Health and Environmental Controls for the Wedgefield Plantation Spoil site and canal maintenance project. Such an amendment would release $12,000 for payment to Earthworks. Motion seconded by Trina Davis. All in favor. Motion carried.
Roads– Ken Gaspari reports, We have received a complaint about some trees that have been removed and a little bit hit our road, but no damage. We are working with the WVA and getting some bids for the roads that need repaired and looking into getting some quotes on replacing some signs.
Grounds– Meredith Marsh reports, Grounds will extend our bids for our annual landscape contract until next month.
Compliance– Stan Earnhart reports, We have not received a response from 2400 Wedgefield road. He will meet with the committee concerning this. There was a complaint about RV’s being a trailer and being parked in yards. It was determined the board will get together to define the legal meaning of trailers, if that is to include rv’s/campers.
Old Business- Bob Ramsey makes a motion to seek 3 proposals for separate errors and omissions insurance policy for Board officers. Motion seconded by Stan Earnhart. Motion carried.
New Business– We developed a capital improvement committee and have asked Stan Earnhart to lead it. Jonathan asks Stan to come up with a recommendation for a new computer in the office. Jonathan makes a motion to purchase a new computer for the office at a cost not to exceed $2300. Motion seconded by Dave Decreny. All in favor. Motion carried.
Next Monthly Board Meeting– March 21, 2022
Adjourn – Jonathan Rutstein