WPA MONTHLY MEETING MINUTES
January 19, 2021
Call to Order – Robert McMahan
Attendance – Robert McMahan, Adam Anderson, Stan Earnhart, Peggy Phillips, Tom Macedo, Bob Garrison, Jonathan Rutstein, Ken Gaspari, Gary Dreher
Absent– Quorum – Yes
Approval – Motion to approve December 15, 2020 Minutes made by Tom Macedo. Motion seconded by Adam Anderson. All in favor. Motion Carried.
Officer Reports
Presidents Report – Robert McMahan reports, He would like to welcome everyone who came out as we are growing deeper into the COVID pandemic. All committees are coming together. We are still waiting on committees for website and water amenities.
Vice Presidents Report – No report
Secretary’s Report– Stan Earnhart reports, He would like to thank all who came out and helped take down the Christmas/Hanukah decorations and put things away to be ready for next year.
He recommends the Board to look into new computer equipment for the office for next year. Our office computer has run out of space, is not capable of running a Zoom meeting as it is lacking the required audio and video components, and that we do not have the equipment to make a Power Point presentation. Discussion of updating our computer system should be included in planning for next year’s budget.
Treasurer’s Report– Peggy Phillips reports, As of December 31, 2020, Our Operating Account with South State had a balance of $95,614.54. Our Debit Account with South Atlantic had a balance of $1,117.47. The ARC Escrow Account with South Atlantic had a balance of $14,264.34.
Each Board member has been given an Updated Reserves Report. The Reserve Account balances were: South Atlantic $136,534.17, Edward Jones $272.812.64, TD Bank $58,343.51 for a total in Reserves of $467,690.32.
Per policy, assessments were mailed before 12/31/20. To date we have received 203 assessments for 2021. These have been deposited in our South State Operating Account resulting in a balance of $205,000. Peggy Phillips makes a motion to move $50,000 from South State to be deposited to our account with South Atlantic. Motion seconded by Jonathan Rutstein. All in favor. Motion carried.
Committee Reports
ARC– Tom Macedo reports, ARC has been very busy. There are a number of houses being applied for and built. Houses have been selling for good money. Tom Macedo does first reading on Section III Appendix III-4 number 6.
- The property lines of the job site must be clearly marked and all work activity confined within this area. All construction materials, equipment and supplies must be stored in an orderly manner. The contractor shall furnish and install at each job site prior to the start of clearing or construction, adequate sanitary toilets. Trash dumpsters or similar containers must be approved and must be located on new construction sites, sufficient in size to accommodate the trash, waste material, and other debris from the project. All building sites are to be cleaned daily with all packaging materials, paper, bottles, and cans placed in trash containers. Containers are to be emptied on a frequent basis and not allowed to overflow or generate offensive odors. In the event that two (2) adjacent sites are owned by the same person/s or company and the same contractor is being used on both properties, one(1) sanitary toilet and one (1) dumpster of adequate size to serve both home sites will be allowed upon approval of the Wedgefield ARC Committee.
Legal- No Report
Finance– Peggy Phillips reports, The Finance Committee, with the board invited, met January 18, 2021, to discuss reserves for 2021. It was determined we would keep the current percentages allocated to each of the reserves: Road 67%, Drainage 10%, Marina 5%, Emergency 3%, Canals 15%, and Landscape 0%.
We will periodically move funds from Operating to Reserves in order to maintain the FDIC insurance requirement of not exceeding $250,000 in an account. As assessments continue to come in, the board may change the percentage allocation.
Communications– Jonathan Rutstein reports, He has contacted Spectrum and will be meeting with them next month.
Community Liaison– Adam Anderson reports, We have had the following letters/emails for January, 2021.
Question about running a day care from a residence. They were told they could not. A complaint about burning on a lot on Wragg’s Ferry Rd. They were sent a letter.
A letter about adding the landscaped circle at the end of Pine Grove to the maintenance schedule.
A complaint of a pothole at Wedgefield Rd and Live Oak.
A question for ARC about tires that were left on a lot that had been recently cleared.
A question if anyone had viewed the security footage over the recent auto break ins. The resident was told a police report is necessary to view all footage.
A street light out on Wragg’s Ferry, this was reported to Santee Electric.
A complaint of kids shooting a pellet gun and a bow and arrow at a home off of Wragg’s Ferry Rd. When Adam followed up with the resident to get more information, he was told that the issue had been resolved and no longer needed our attention.
A complaint about a missing stop sign at the condo area. Adam talked to Gary and they were under the impression it had been replaced and would work on this.
A complaint that board members were not wearing masks at a recent meeting. A question from a potential buyer about how our road maintenance was funded.
Welcome Committee– Robert McMahan reports, The welcome committee has four packages to get out and have done two packages this month.
Drainage- Stan Earnhart reports, At the Drainage Committee meeting, four projects were selected as first priority issues. Stan Earnhart makes a motion to accept bid for $2,000 from Live Oak Excavation to refurbish ditches and put bulkhead on each ends of pipe on Wragg’s Ferry Rd. Motion seconded by Ken Gaspari. All in favor. Motion carried.
Stan Earnhart makes a motion to accept bid for $2,500 from Live Oak Excavation to refurbish ditch at Possum Trot. Motion seconded by Gary. Six in favor two opposed and one abstained. Motion carried upon verification of who owns property.
Stan Earnhart makes a motion to accept a bid from Live Oak Excavation for $5,793 to help minimize flooding at John Waities and Francis Parker Rd and refurbishing and digging out the ditches. Motion seconded by Gary Dreher. All in favor. Motion carried.
Water Amenities– Ken Gaspari reports, Ken says the committee has discussed putting up the door on the building at the landing that has been stored in the gatehouse. Ken Gaspari makes a motion to approve up to 5,000 for cameras at the boat landing. Motion seconded by Bob Garrison. Jonathan Rutstein asked where the money is coming from. Bob Garrison says from the lot sale earlier this year. The motion was tabled to be looked into.
Ken Gaspari makes a motion to add the following members to the Water amenities committee: Adam Anderson, Chris Carroll, Ed Wozniak, Jamie Cristello, Mike Downs and Steve Vasey.
Motion seconded by Jonathan Rutstein. All in favor. Motion Carried.
Condo Liaison– Jonathan Rutstein reports, An email was received concerning the stop sign. Gary will take care of this.
Roads– Gary Dreher reports, Since the last meeting, potholes have been filled on Wragg’s Ferry, Wedgefield and Francis Parker roads as they have been found and communicated to the office. Some areas where the edges of the roads have deteriorated due to cars driving right on or off the road edges and causing the asphalt to crack or the ground next to the road to sink deeper. We have been using gravel to fill these holes to help prevent further erosion.
The roads committee will be organizing a group of volunteers to install the speed humps that were approved by the Board over the next few weeks.
Grounds– No report
Compliance– Bob Garrison reports, He was asked to investigate outside burning concerning a lot in Wedgefield. He said a letter was sent as they were in violation.
Bob Garrison makes a motion to add Jacky Walton to the Compliance committee. All in favor. Motion carried. Bob also mentions he is seeking residents for his committee.
Website Committee- Jonathan Rutstein reports, He is looking into changing and updating our website. He also said he is going to get a complete list of email addresses of all residents.
Old Business-
New Business– Stan Earnhart makes a motion to give office clerk a one dollar pay raise. Motion was tabled and carried over to an executive meeting.
Public Comments– Woody Altman commented that the county required contractors to have one dumpster and sanitary toilet at each job site.
Mike Downs comments as a contractor you charge homeowner for dumpsters.
Karl Gettman says that Stan is starting to do some work that hasn’t been done in a while that affects us and the golf course. The board should talk with the new owners to discuss a median in this.
Gerald Altman says a lot of people go to landing. If something happens someone would know within 30 days.
Executive Meeting- The regular meeting adjourned at 8:10 PM to begin an executive meeting. The board opened the executive session at 8:15 PM to discuss personnel issues.
Following the executive session, the President, Bob McMahan reopened the regular meeting at 8:30 PM. Stan Earnhart motioned to raise the secretary, Michelle Blythe hourly pay to $16.00 per hour. Seconded by Tom Macedo. Discussion. All in favor. The motion passed. President Bob McMahan adjourned the meeting. 8:35 P.M.
Golf Course Update–
Next Monthly Board Meeting–
Adjourn –