2016 ANNUAL MEETING MINUTES NOVEMBER 19, 2016 AT 10 A.M. GEORGETOWN PRESBYTERIAN CHURCH
Present: Jacky Walton, Inge Ebert, Keith Johnson, Bob Garrison, Janine Cline, Peggy Phillips, Adam Anderson and Larry McMillan
Absent – John Walton
Secretary Cline confirmed that a Quorum has been met, and;
There are 159 verified ballots without what came in today Proof of Mailing – In the office
Motion to Proceed with the Election Process – made by Janine Cline Bob Garrison seconded, Motion carried
Secretary Janine Cline made a call for Nominations from the floor Madeleine Claveloux nominated Mr. R. V. Wheeler
Seconded – John McBride
Madeleine Claveloux nominated Carolyn McBride Seconded – Joe Myers
Election Committee: Mary Sassos, Inspector, Laura Vaughn, John Sasso, Sue Hastings, Nancy Peterson and Shirley Peterson and Nancy Johnson
Bob Garrison made the Motion to Approve Mary Sasso as Inspector of Elections Seconded -Janine Cline
Motion Passed Collection of ballots
Election committee retired to proceed with the count. Janine Cline read the 2015 Annual meeting minutes.
Janine Cline moved to approve Motion to approve annual meeting Inge Ebert had a question regarding figures
Seconded and Motion passed
Officer Reports
President – Expressed appreciation for all volunteers around the plantation, working with the committees and boards members
Vice President – Commented that Janine and her election committee has done a wonderful job. Most of you here know, the golf course is under foreclosure, the lender Paramount Capital is responsible for the disposition of the property. The board is in the process of a “hold harmless” agreement so that we can clean up the property either with vendors or volunteers without danger of litigation. It is an ongoing process and I urge you all not to expect a quick solution. We appreciate your patience.
Secretary – December 4th tree lighting at 4:30 and don’t forget the toys for tots. We will collect Toys for Tots at the office and at the tree lighting. Also, the candles for the luminaries will go on sale after Thanksgiving $.15 per candle.
Treasurer – I first of all want to thank Mr. Al Demarchi for his dedication. Assessment for next year will be $525. Assessment Invoices will be mailed the last week in December and any payment not paid by the last week of February and will be assessed a late charge of $20 per month. Operating $92,024.46 currently reserve accounts are Edward Jones $58,350.83. South Atlantic Bank $113, 655.61, TD Bank $129,43.35. Total reserves $301,443.79.
ARC Committee – Keith thanked residents for abiding by rules & regs. Legal – There is a letter from attorney relative to golf course, copy in office. Finance – See Treasurer Report
Communications – None
Welcome Committee – 25 new residents in 2016, 2 new in Regime #2
Drainage – Two significant drainage projects were completed during the year. Live Oak Lane and Ricefield Place.
Water Amenities – None
Roads – Finished 2nd repair under $160,000, working on plan to replace all signs and hopes to have it completed by mid-2017
Condo Liaison – See Welcome Committee Reports
Grounds – None Compliance – None Old Business – None
New Business: Trees down on North and South canal. Some are blocking the canal and that needs to be taken care of. Don’t exactly know how to take care of South Canal, may need a contractor with a barge (Larry)
A resident asked that all UPC codes be cut off on the Toys for Tots gifts so that they cannot be returned.
John McBride said that in Horry County, FEMA came in and took their storm debris for free.
Saturday December 3rd there is a volunteer cleanup all over the golf course. If we clean t up now it will last until April or May
A resident complimented the Halloween decorations and thanked the Board, mentioning that they are all volunteers.
Meeting was adjourned until the voting results at 11:11 a.m.
Election Results
Jacky Walton 184 votes Bob Garrison 181 votes Peggy Phillips 175 votes Keith Johnson 160 votes
Virginia Sheckells 101 votes Jim Cavanaugh 1 vote
Madeline Y. Claveloux 97 votes RV Wheeler 44 votes
Carolyn McBride 45 votes
- McBride 1 vote Brian Johnson 1 vote
Jacky Walton thanked the Board of Directors – we are always able to sit down and come up with solutions.
Motion made to return future meetings to WPA Office. Bob Garrison made the motion, Janine seconded it, and motion passed
Next Board Meeting at December 20th.
Meeting Adjourned at 11:49 a.m.