WPA MONTHLY MEETING MINUTES
October 17, 2023
Call to Order –Jonathan Rutstein
Attendance – Jonathan Rutstein, Joe Myers, Valerie Cooper, Stan Earnhart, Meredith Marsh, Dave Decreny, Trina Davis, Bob Ramsey, Marilyn Weitz
Absent-
Resident Speaker John Sasso speaks in support of an amenities center and says that this decision should be made by the entire membership.
Bob McMahan has concerns about signs being distributed by board members at the Fall Festival. Policy states that signs should be approved by the board and a sign application must be filled out. He asks if the signs were approved by the board and hopes that in the future, the board will be compliant. He is not against a pool, just the location. He states no one wants this in their backyard and is concerned about undisclosed expenses, permits, employees, liability insurance, and maintenance. He also states that the content on the Facebook pages is being controlled.
Quorum– yes
Approve-September 19, 2023. Minutes approved.
Officer Reports
Presidents Report –Jonathan Rutstein reports, Jonathan makes a motion to approve an amenity process policy. Motion seconded. Motion tabled, to be brought back up at the December meeting.
Jonathan makes a motion to approve a new committee for planning and procurement to put a process together for proper procedures for capital improvements. Motion seconded and carried. Stan Earnhart, Bob Garrison, Valerie Cooper, and Bob McMahan will be on this committee. Jonathan made a motion to iterate Section 11.04. Motion seconded by Joe Myers and carried.
Jonathan makes a motion to approve the referendum ballot for the annual meeting. Motion seconded and carried.
Jonathan made a motion to establish a reserve fund for amenities. Motion seconded and carried.
Jonathan makes a motion to add adoption of IRS Revenue 70-604 ruling to move excess funds into the following year’s budget to the ballot. Motion seconded and carried.
Vice President’s Report –No report
Secretary Report-Trina made a motion to approve Georganne Ridgill and Carolyn McRae to the election committee. Motion seconded. Motion carried.
Treasurer’s Report– Valerie Cooper reports, As of September 30, 2023, our account balances were as follows: South State $201,140.80, Debit account for $648.05, ARC Account $7,501.33. The reserve account balances were South Atlantic $6,671.77, Edward Jones Money Market Account, $285,778.38, Citizen Bank CD with Edward Jones for $50,000, Wells Fargo CD with Edward Jones for $50,000, Bank of America CD for $50,000, and TD Bank Money Market Account has $4,016.08, TD Bank CD $221,902.73 and Anderson Brothers’ account has $50.
Committee Reports:
ARC– No Committee Report
Legal– No Committee Report
Finance-Valerie Cooper reports, The Committee has not met since September 15th, where they unanimously agreed that the amenities project needed further due diligence in terms of potential locations as well as financing options and impacts. They all agreed that embarking on such an important project for the community would be imprudent. Looking ahead at the Reserve needs, it was agreed that the association dues will need to be raised in 2025, and the updated Reserve Study will help guide us as to the amount.
Communications/Website- Trina Davis reports that Spectrum has come back with another deal. Trina discusses making a proposal for lights at the circle that will cost $20,866.00.
Jonathan calls for a special meeting to discuss this. We are planning two movie nights. The fall festival was a huge success. Food Truck Tuesdays is over. We are plannning two movie nights.
Community Liaison –No Committee Report
Welcome Committee– No Committee Report
Drainage- No Committee Report
Water Amenities– No Committee Report
Roads– No Committee Report Grounds– No Committee Report Compliance-No Committee Report
Capital Improvement- No Committee Report
Golf Course Liaison– No report.
Old Business-
New Business– A motion was made to change the meeting location for the Annual meeting to the Family Worship Center. The motion was carried.
Next Monthly Board Meeting– December 19, 2023
Adjourn – Jonathan Rutstein adjourned the meeting without committee reports due to time constraints.