Open Board Meeting Minutes
October 27, 2015
7:00 pm
Call to Order: Jacky Walton, President
Attendees: Inge Ebert, Bob Garrison, Jacky Walton, Al DeMarchi, Janine Cline, Larry McMillin, Adam Anderson, John Walton. Absent is Keith Johnson.
Quorum: Secretary Janine Cline stated yes there is.
Committee Reports: Adam Anderson- Roads
The purpose of this meeting was to bring the Board up to date on the progress of the road repairs.
Adam stated that the bid for Phase II had been reduced by $30,000. This represents approximately 20% of the total bid.
Jacky Walton asked if an invoice had been received. The answer was “no”. Jacky Walton and Bob Garrison had observed some of the work being done.
Al DeMarchi gave examples of 6 finished areas that did not meet the specifications quoted. The areas in question involved the difference in depth of milling, square footage, shoulder cuts or lack thereof, and re-grading of swale. These items were not the only concerns.
Adam was dissatisfied with Earthwork’s lack of oversight on this project. Adam informed the Board that he would arrange a meeting with Earthworks, Costal Asphalt, and Board Members to all sit down and resolve the issues at hand.
The general conclusion of the Board was that the $30,000 reduction by Costal Asphalt was not enough, based on the amount of materials used and actual work done.
Meeting Adjourned by Jacky Walton, President
Janine Cline, Secretary