WPA Monthly Board Meeting
February 16, 2016 7:00 pm
Call to Order: Jacky Walton, President
Attendees: Bob Garrison, Jacky Walton, Janine Cline, Larry McMillin, Inge Ebert and John Walton. Keith Johnson, Al DeMarchi and Adam Anderson were absent.
Quorum: Secretary Janine Cline stated yes there is.
Approval of Minutes: John Walton made a motion to approve the minutes for January 2016, 2nd by Janine Cline, Passed with 6 ayes
President’s Report: No Report
Vice President’s Report: No Report
Secretary’s Report: Janine Cline reported she has sent thank you gifts to all the volunteers for Valentine’s Day.
Treasurer’s Report: No Report
Committee Reports
ARC: Bob Garrison read Keith Johnson reported the following ARC applications and refund requests have been reviewed and approved:
- Lot 140- Re- Roof
- Lot 224 – Shed
- Lot 320 – ARC Refund
- Lot 407 – ARC Refund
- Lot 98 – ARC Refund
Legal: Bob Garrison reported that a hearing on a foreclosure initiated in 2012 was finally scheduled on February 1, 2016. He met with the legal rep for SC Help and defendants; they reached an agreement for a payment plan with a $3000 payment made and an additional $300 for 18 months.
The attorney was asked to contact a property owner regarding an unkempt vacant lot. He was successful and the property owner has promised to correct the issue.
A letter was sent to a property owner refusing to pay assessments. The owner was claiming that aforementioned offending lot excused his obligation to pay. The letter explained there is nothing in CC&R’s that allows property owners to set their own terms and conditions under which they will pay assessments. There was another letter sent out regarding unpaid ARC fines.
Bob asked Attorney for clarification regarding WPA authority to apply assessment payments to past due fines and late charges. Attorney replied via email suggesting action to allow this to be done. A copy of this opinion is located in office, filed under legal. The 1st reading will be tonight of a proposed policy change as a result of this opinion from the attorney.
Finance: No Report
Communications: Janine Cline reported about the yard sale in May.
Community Liaison: Adam Anderson: Correspondence received
- A complaint about yard debris on Daniel Morrell.
- A request to review all files on the canal dredging and assessment lawsuit.
- A complaint about resident parking on or near the street and about the conditions of a rental house on Ballard.
- A complaint of the road work being incomplete from a resident on Francis Parker.
- A letter containing a series of questions regarding the new WPA website.
- A letter thanking the board for recent road work on Gov. Johnston.
Welcome Committee: Inge Ebert reported in January, she sent cards to Mary Ellen McGarry, condo #76, Pool Place and no response yet. John Seale III and his wife in condo #47 Wedgefield Village Road were officially welcomed. A card was sent to David and Vickie Beard, 1095 Francis Parker Road. Leslie Odum and son in condo #25 Wedgefield Village Road hasn’t been welcomed as of yet, still trying to get in touch with them.
Drainage: No Report
Water Amenities: John Walton thanked all the canal property owners about their concerns about the dumping of debris in the canals. He asked that if they see anyone dumping again to make sure they take pictures. If he doesn’t have pictures, there isn’t much he can do.
John Walton made a motion, Bob Garrison 2nd to have Chris Carroll, Jamie Cristello, Ed Wozniak, Larry McMillin, Adam Anderson and Keith Johnson to be added to the Water Amenities Committee. Passed with 6 ayes
Roads – Bob Garrison read report for Adam Anderson who was absent. The work continues on the road project. There has been a multitude of problems compounded by continuous rain and wet conditions. The project is months behind schedule but should be wrapping up soon. Coastal has been out and gone over all of the areas we are not satisfied with and agreed to make them right. In all fairness to the contractor, the weather has made this project very difficult for them to get anything done.
Bob Garrison made a motion to approve $850 for tree removal from Phase I to be paid. 2nd by John Walton, Passed 6 ayes
Condo Liaison: No Report
Grounds: Larry McMillin reported after several meetings and considerable negotiation, we have reached a tentative agreement on a new maintenance contract for the upcoming year. It includes a modest increase of 4.6%, and all aspects of the 2015 contract will be continued. I have added some small changes to the proposed contract to address issues which came up during the past year. I make a motion we adopt the new contract in the amount of $37,132.92. 2nd by Inge Ebert, Passed with 6 ayes
Larry made a motion that Dick Mooshie be added to the Grounds Committee. 2nd by Inge Ebert, Passed by 6 ayes.
Compliance: Bob Garrison reported Policy manual (master copy in office) has been updated with all policy changes. Additionally, computer copy, which should be available on website, has also been updated to reflect all policy changes already approved.
Old Business – Inge Ebert made a comment that if her report was going to be shortened in the future WRAGGS please inform her.
New Business – Section VIII, 7.03.02, Proposed: When funds are received, any monies will pay all late fees, fines, penalties, lot maintenance fees, and any other levied charges prior to the funds being credited toward the annual assessment. If enough funds are not received to cover these fees, fines, penalties, or levied charges plus the annual assessment, the account will be placed in arrears and will not be in good standing. It will be subject to late fees and the approved steps to collect all monies owed to the Association will apply.
Larry McMillins stated that for the past several years, he has felt that we need a maintenance building for storage. This would include pine straw storage, Christmas decorations, or any other excess materials. In my maintenance budget for 2016 there was an allowance of $6,500 for this purpose. The building being proposed is an all-metal construction measuring 20’ x 26’, with a usable area of 500 sq. ft. If approved, it would be erected on a 4” slab, with 9 ’x 7’ overhead door and a 36” walk-in door. The original budgeted amount of $6,500 falls slightly short, due to the cost of the walk-in door and a county permit cost of $203. This brings the total to $6,810.50.
Resident Comments:
Randy Vaughan asked if the corrected December 2015 financial statements were completed. The December statements were handed out by the Office Secretary, Kimberly Feagin during the meeting. He also asked when would the new website be completely updated and who would be maintaining the website.
Janine Cline replied Kim Feagin Office Secretary will have the website completed very soon. Greekwork will maintain the website and the office secretary will be able to update documents on the website.
Madeline Claveloux thanked Al DeMarchi and Bob Garrison for assisting with the canal dumping of Christmas trees. She had a concern about the 4.6% raise in the new maintenance contract and the shed that was proposed from the Grounds Chairperson, Larry McMillin.
Bob Garrison replied the contractor needs to complete the agreement for the prior year contract and that has been addressed in a meeting between the contractor and board members. Bob Garrison also replied about the shed, the ARC chairperson will have to review the application and there are other issues that the board has to look into before approval.
Adjourn – Jacky Walton