WPA OPEN BOARD MEETING MINUTES
September 19, 2017
Call to Order: Jacky Walton
Attendees: Jacky Walton, Inge Ebert, Peggy Phillips, Adam Anderson, Larry McMillin, Janine Cline, Bob Garrison and Keith Johnson
Absent: John Walton
Quorum: Secretary, Yes
Approval: Janine Cline made a motion to approve the August 15th minutes, Bob Garrison seconded, Larry mentioned that a correction needed to be made in the last paragraph from angel to angle. Motion passed with correction.
Officer Reports
Presidents Report: Jacky Walton thanked everyone for coming and said that we are now in the final preparation for our Annual Meeting. He stressed the importance of resident participation in this years’ meeting. Their proxy or ballot will count towards establishing a quorum, so please take the time and respond when you receive your Annual Meeting Package. He thanked Nominating Committee Chairperson, Ms. Shirley Peterson, and her committee. There will be
five candidates that will be on the ballot for this year’s election. There will also be a by-law proposal for your consideration. Whether residents vote by mail in proxy or by ballot at the meeting, votes count. This is a right that every lot owner that is in good standing has and he hopes that they will all take advantage of this opportunity and let their voice be heard.
Vice President’s Report: Bob stated the Annual Meeting is the residents’ meeting. It is also a time to meet with neighbors as well as ask questions. Whether a resident chooses to mail in their ballot, it is still important to attend to the meeting.
Secretary’s Report: We have heard that the publisher of the directory does not have enough advertising to finish the directory. Therefore, they are requesting $1,500.
We are working on the Wragg and it will have pertinent information on the Annual meeting and Election.
Bob asked for a show of hands from the residents present, as to their opinion. Approximately one-half wanted it and an alternative to produce a directory will be looked into.
Treasurer’s Report: On August 31, 2017, our South State Operating Account had a balance of
$142,468.68. Our Reserve Account balances were: South Atlantic $199,000.16; TD Bank,
$186,712.05; and Edward Jones, $58,411.02 for a total of $444,123.23. The balances reflect interest earned for August totaling $100.64.
Committees Reports
ARC: Lot# 474 – permit for storage shed’ #369 permit for fence; #491 permit for landscape; #57 permit reroof; lots 461, 106, 369, 57 and 28 were issued refunds.
Legal: There is a proposed by-law change to Article VIII, Section 5 which gives the Board more latitude with regard to accounting practices; There is an application for corporate credit cards in process; and the lawsuit against a board member has been dismissed.
Finance: No report.
Communications: We will be getting ready to have a road clean-up soon.
Community Liaison: We received the following letters this month; a complaint of a tree blocking the ditch on Francis Parker; a letter asking a couple of questions about the trees that we removed from the canal last spring; a complaint about the ARC final inspection process on a new home; and a letter about some of the theft going on and the need for cameras at the front gate.
Welcome Committee: no report.
Drainage: We do have a couple of problems; one is a catch basin on Wraggs Ferry and another is a ditch on Wedgefield Village Road between #17 and #22.
Water Amenities: No report.
Condo Liaison: Inge reported there is a ditch to Wraggs Ferry that needs to be looked at.
Roads: Last month Adam reported about the cost of speed bumps. He made a motion that we place the speed bump issue on the annual ballot to let the residents decide. Keith seconded.
Discussion regarding in what manner to we collect the information, ballot, poll or question in packet. The final decision was to change the motion to include information and questionnaire in the Annual Meeting Packet. Motion passed.
Grounds: Larry mentioned that no clean-up will be performed by the HOA due to tropical storm Irma. The responsibility will fall on the homeowners.
Regarding the extensive tree pruning effort, we have received the bill from Howard’s Quick Cut in the amount of $1,750. Larry made a motion to pay Howard’s Quick Cut $1,750, Peggy seconded, motion passed.
Regarding reconfiguring the parking lot at the HOA building, Larry made a motion to pay Love Concrete’s bid of $2,300 to complete this change, Peggy seconded, motion passed. Larry made a motion to spend up to $200 for rebar and paint to finish up the job, Peggy seconded, motion passed.
Compliance: First reading for Section 6 (2.03) to be removed. No Old Business
No New Business
Public Comments
Butch Williams mentioned the 9/26 Crime Watch meeting. Also, that Mitch and Harry have taken over mowing. Extra funds will be returned to those who donated. Mitch set up a meeting to support and membership of the course. All updates will be posted on the Wedgefield Community Facebook page.
Bob McMahan. Suggested we publish the directory and the tree on Francis Parker should be looked at. The tree is 20 feet from the ditch and it is plugging up the ditch.
It was concluded that a letter should be sent to the lot owner and if he doesn’t respond we will take care of it and charge the homeowner.
Meeting adjourned at 8 pm
Next Meeting is October 17th at 7 pm