Wedgefield Plantation Monthly Board Meeting Minutes REVISED
February 17, 2015 7:00 pm
Call to Order: Jacky Walton, President
Attendees: Jacky Walton, Bob Garrison, Inge Ebert, Al DeMarchi, Janine Cline, John Walton, Larry McMillin & Keith Johnson. Absent: Adam Anderson
Quorum: Janine Cline stated yes there is.
Approval of Minutes: Approve minutes for January 2015, motion made by John Walton, 2nd by Janine Cline, motion passed with 8 ayes
President’s Report: Jacky reminded all Committee Chairs to get their committee members approved by the board as soon as possible.
Jacky congratulated the office secretary Kathy on 6 years of employment.
Vice President’s Report: No Report
Secretary’s Report: No Report
Treasurer’s Report: Al DeMarchi reported that as of this date approximately 76% of 2015 assessments have been collected.
Committee Reports
ARC: Keith reported the following have been reviewed and approved:
- Lot 212- Re-Roof
- Lot 010- Small Tree Removal
- Lot 340- Refundable Builder Deposit
- Lot 351- Small Tree Removal
- Lot 179- Small Tree Removal
- Lot 183- Refundable Builder Deposit
- Lot 141- Refundable Builder Deposit
Legal: Bob reported the Legal Committee met with the attorney on February 11, 2015 to discuss delinquency issues and obtain updates on the progress of delinquent accounts. As a result, 3 attorney letters were discussed and the attorney was instructed to also contact 2 property owners by phone.
Bob also reported that there is 1 property is to be placed in foreclosure. A motion was made by Bob Garrison, 2nd by John Walton to spend up to $1,500 for the attorney to start foreclosure proceedings on Lot 217, motion passed with 8 ayes.
A motion was made by Bob Garrison, 2nd by John Walton to spend up to $450 to send 3 delinquent send letters. Motion passed with 8 ayes.
Finance: Al made a motion to transfer $30,000 to TD Bank for reserves. 2nd by Bob Garrison, motion passed with 8 ayes.
Al made a motion to transfer $72,000 to Edward Jones for reserves. 2nd by Bob Garrison.
Discussion was if there will be enough for office expenses for the balance of this year. Bob Garrison then suggested not transferring as much. Bob suggested $50,000. Motion was amended to transfer $50,000 to Edward Jones for reserves. Motion passed with 8 ayes.
Communications: Janine made a motion to approve $300 for the Easter Egg hunt. 2nd by Inge Ebert, motion passed with 8 ayes.
Janine also mentioned that March 28th will be the Easter Egg hunt.
Community Liaison: No Report
Welcome: Inge reported that she and Vivian Segelken have visited 3 families and welcomed them to Wedgefield.
- Melda Morris lives on Wedgefield Village Road. She is from Georgetown and has 10 grandchildren and 9 great grandchildren. She enjoys gardening, painting and baking 12 layer cakes.
- Renade Branton lives on Francis Parker Road. She is from Georgetown and works at Georgetown Hospital System. She has 2 children and 4 grandchildren and enjoys sewing and knitting.
- & Mrs. Brian Gehrman live on Pool Place. They are from Savannah and have 2 dachshunds.
Inge reported that they have 2 more families to visit which are David & Whitney Martin on William Screven & Gary & Dianne Wright on Francis Parker.
Drainage: Al reported that the SCDOT installed a 24’ pipe at the entrance of Wedgefield by the pond at no cost to WPA. He reported that the landscape & drainage committees are working together to get the pond project underway. The SCDOT indicated they will return to finish grading and seeding of the roadway once the dirt has settled.
Water Amenities: John Walton reported that the docks at the landing will be removed shortly. He also reported that he will be seeking bids to complete the turnaround area. He predicted 2 loads should be satisfactory to finish it up.
Roads: No report
Condo Liaison: Inge reported that the condo residents are still talking about fixing the Parking Lot in Regime III. Regime members and Jacky Walton have met with Georgetown County Water & Sewer who had dug up the lot and Regime III is looking into getting some compensation from the district.
Inge reported that once she has a response she will contact Adam Anderson on the Roads Committee to see what can be done when the general paving is done.
Grounds: Larry reported that both areas on the triangle have been repaired by an individual hired by Paul Elliott. This was at an extreme lower cost than what was previously quoted. A motion was made and 2nd by Al DeMarchi to pay Mr. Paul Elliott $50 for these repairs. Motion passed with 8 ayes.
Larry reported that he met with Mr. Ray Gagnon from the GCW&SD about using some property behind the treatment plant for maintenance purposes. They decided this property was impractical and Mr. Gagnon offered another option. They reviewed the site near the water tower which could be leased from GCW&SD for $1.00 per year. The board agreed this would be acceptable and informed Larry to pursue this further.
Larry reported that a property near the disposal plant was Quit Claimed to WPA but the GIS website does not reflect it. The Quit Claim Deed was recorded but was promised to correct this.
Larry reported that 5 sealed bids have been received for the upcoming landscape maintenance contract. He stated that a sign was posted at 701 and ads were run in the Georgetown Times for bids. All who responded were given specifications on what is required.
Bids were then opened:
Grasshopper Lawn Care- $34,996.00 per year Great Lawns of Georgetown- $$26,530.40 per year Gray’s Lawn Care, LLC- $34,450.00 per year Southern Landscaping- $32, 485.32 per year
After much discussion about the quality of work that Great Lawns of Georgetown has been performing, a motion was made by Larry McMillin to accept Southern Landscaping’s bid, 2nd by Inge Ebert. A provision by Bob Garrison to re-write Amendment III and remove the $50 per lot mowing after 4 mowing’s was accepting into the motion. Motion passed with 8 ayes.
Compliance: Bob Garrison reported that he and his committee met a couple of weeks ago and will be going over the policy manual section by section. He stated that each member of the committee has been assigned a section to work on. In addition he stated that they will be working on per the board request the issues of burning in the planation. New policies have to be imported into the current manual. Bob reported that there are many events in the communications section that are no longer being done. Making them optional will give the chairperson options.
Old Business:
None
New Business:
Al DeMarchi brought up a couple of bids he received for the bulkhead for the pond and he requested to open these bids at this time. After opening bids it was decided that it was determined that the bids were not comparable and the contractor (Waterbridge) would be contacted to get comparable bid. Neither bid was accepted. Notification of the next Monthly Meeting- March 17, 2015
Resident Comment:
Jim Bennett- 1150 Francis Parker Road- Mr. Bennett suggested that a prepay for lot mowing’s should be implemented. He was informed that it has been being done.
He also brought up about security and insurance issues about the suggested maintenance site. Larry stated that there won’t be any storing of equipment only a compost pile. Bob stated if anyone was on GCW&SD property is WPA covered. The maintenance contractor is insured. The closer it gets to settlement these issues will be addressed.
Randy Vaughan- 209 Governor Johnston Road- Mr. Vaughan questioned the amount in account 40050 Revenue & Expense for the month of January being different than the Revenue & Expense YTD for the same account. It was explained to him that the YTD includes up to the date of when it was printed. YTD is not monthly therefore the totals of income and expenses would be different. Randy also asked in the amount of income why isn’t it in amounts of $500. Al explained that not everyone pays the exact amount at one time. It was explained that if WPA receives past due money that exceeds the past due amount then it gets applied to 2015 no matter how much.
Randy stated that he understood that the President was a member of every committee. The reason is the President cannot settle conflict between committees. His point was the Jacky does not need to be approved by the Board for being on a committee. Jacky responded that there is not a committee that he isn’t involved in whether volunteering or participating in.
Jill DeMarchi- 1170 Francis Parker Road- Jill stated she is very happy over the coming together of this community and the board being able to cross over into different committee’s to help others. She stated that this board has shown that working together helps the entire community.
Jim Bennett stated he is very proud to see this board working very hard and in unison with the best interest of the community at hand. He thanked everyone on the board.
Bob Buice- 77 John Waties Court- Bob suggested taking the best 2 maintenance contractors and interview them on a personal level. He stated that Robert Gray is a resident and would do a great job. Larry explained that he spoke with all the contractors before the bid.
Adjourn: Meeting adjourned by Jacky Walton.
Janine Cline Secretary