WPA MONTHLY MEETING MINUTES
July 17th, 2018
Call to Order – Bob Garrison
Attendance – Bob Garrison, Larry McMillin, Peggy Phillips, Adam Anderson, John Walton, Butch Williams, Bob McMahan
Absent– Jacky Walton, Steve Vasey
Quorum – Yes
Approval – Motion to approve June19th, 2018 Minutes made by John Walton, seconded by Larry McMillin. Motion carried
Officer Reports
Presidents Report – No Report
Vice Presidents Report – Bob Garrison reports, Toward the end of May, Keith Johnson, a board member and chairman of the Architectural Review Committee, submitted his resignation effective May 25th. Keith had sold his home here in Wedgefield and was no longer eligible to serve on the Board of Directors. Keith had served on the Board for almost five years and had held the ARC chairmanship for his entire tenure on the Board. He did an outstanding job in this capacity and his knowledge and professionalism will be missed.
As required by board policy, the open position was advertised, seeking potential candidates for appointment to fill Keith’s vacant seat until the November election. The board feels it was fortunate to have two well qualified candidates step up and submit resumes for the vacant position. The Board selected Bob McMahan to fill the open board seat effective immediately.
We welcome Bob to the Board and look forward to his participation and input in all matters that come before the Board. If you get an opportunity, please extend your best wishes and welcome to him as well. Bob McMahan is appointed as the ARC Chairman tonight per Jacky Walton’s request.
There will be an election in November with three board seats available. Anyone wishing to run for election and serve on the Board needs to contact the office to forward their name to Tom Macedo, who has graciously agreed to serve as nominating committee chairperson. We also need volunteers to serve on both the nomination and election committees and request all interested residents willing to serve on either committee to contact the office and submit your name for inclusion.
Secretary’s Report– Larry McMillin reports, Preparations are underway for the annual meeting and election in November. This may seem a bit early, but these are established dates and tasks we must follow, as there is considerable work involved to complete this undertaking properly.
The date and location will be November 17th, and once again at the Georgetown Presbyterian church on Black River Road. The reservation fee has been paid. Any proposed by ‘law changes must be submitted to the office no later than August 1st for review. There will be three, 3-year positions for the board open. All resumes must be received by August 15th for review by the nominating committee, chaired by Mr. Tom Macedo. The office will work diligently to update and correct the resident list to insure all receive their packets by early October. I have begun contacting volunteers to serve on the election committee, many of whom have served in previous years. I have 8 confirmed and several more to ask to make up a committee of 10. I make a motion the board approve Shirley Peterson, Jean Hulse-Hayman, Carolyn McBride, Tom Macedo, Vivian Segelken, Johanna Garrison, John Sasso, and Mary Sasso. It is hoped that this year’s meeting and election will proceed successfully and efficiently, as has happened in previous years. Motion made to approve these members to the Election Committee by Larry McMillin. Motion seconded by John Walton, all in favor, motion carried.
Treasurer’s Report– Peggy Phillips reports, As of June 30, 2018, our Operating Account with South State had a balance of $151,247.49 and our Reserve Account balances were: South Atlantic- $169,629.14, Edward Jones- $359,219.40, TD Bank- $79,475.66 for Total Reserves of $608,324.20.
Also, we now have a debit card account with South Atlantic with a balance of $2,500. As was discussed, approved by the Board, and entered into policy, this account will only be used by debit card per the guidelines established.
A check for $6,000 was paid to Sign Shark. Their agreement was that we would pay ½ of their contract up front and the other ½ upon completion of the work for a total of $12,000. This project will be funded from the Roads Reserve.
Committee Reports
ARC- Stop work order issued for Lot #35 on 7/11/18, New house permit issued for Lot #455 on 7/6/18, Minor ARC issued for Lot #165 on 7/6/18
Legal- Bob Garrison reports, as a result of foreclosure proceeding due to non-payment of annual WPA assessments, the WPA now owns two properties designated as building lots here in Wedgefield. All liens and encumbrances have been removed from these properties and the WPA is making arrangements to offer them for sale.
The two parcels that will be offered for sale are Lot 485, address 1131 Francis Parker Rd, and Lot 446, address 1226 Francis Parker Rd. It is anticipated that these parcels will be placed with a realtor of the Board’s choosing and available for purchase in the very near future. If you have an interest in purchasing these properties, call the office and more information will be provided to you as it becomes available.
As a cautionary note, to those of you who have still not paid 2018 or previous years assessments, understand that the WPA can and will execute foreclosures on properties with delinquent assessments. You are encouraged to contact the WPA office immediately to make payment arrangements and avoid the eventual loss of your property.
Finance– Peggy Phillips reports, we have 7 accounts past due for 2018. These include 2 foreclosures and 1 that is under contract to be purchased. There are 30 accounts past due from previous years.
Liens will be filed on accounts delinquent for this year per policy. All past due accounts from previous years have liens recorded.
Communications– There has been some discussion about proper use of the electronic sign. I would like input from the board about what messages would be permitted. Board affairs such as meetings, upcoming events, and required announcements would be automatically included.
What about clubs such as WOW, Boat Club, and golf outings? I do not recommend birthdays, births, or personal announcements. Let’s set up guidelines I can follow.
Community Liaison– Adam reports, we had the following letters this month. 1. A letter concerning the condition of a seawall on common property on Gov. Johnson. 2. A letter thanking the board for the opportunity to interview for the vacant board position and to be considered for various committees. 3. A letter about a street light out on Francis Parker. It was reported to Santee Electric. 4. A concern about a drainage issue on King George. It was turned over to the drainage committee.
Welcome Committee– Butch Williams reported that Ms. Jean Hulse- Hayman has welcomed 4 new families to the community.
Drainage-
Water Amenities– John Walton reports, the boat landing is doing fine with no complaints. Canal update: I visited the spoil site today with Mr. Davis. The spoil Site repairs are well underway. Mr. Davis is doing a fine job and it should be completed by the end of August. Mr. Davis will bush hog the remainder of the site, eliminating the fall clearing. We have collected $184,000 to date with still more to come. We will be taking the contract with Carter Dredging to our attorney for final approval. On August 7th we will be having an update meeting on the dredging project and will be answering questions.
Condo Liaison– No Report
Roads– Adam Anderson reports, We awarded local sign company Sign Shark, the contract to replace all of the signs in the plantation. This work has begun with the construction of the new signs and the installation should begin in early August. We continue to manage minor potholes with cold patch asphalt while we compile a large enough list of needed projects to justify bringing in an asphalt contractor. A batch of minor repairs was completed this month on Francis Parker, King George and Wedgefield Road. It is far too expensive to bring in a crew for only a few small repairs at a time. If you have a road condition concern please email the office and we will put it on the list for repairs.
Grounds– Larry McMillin reports, while preparing for the upcoming budget discussions for next year, I spoke with Howard’s Quick Cut about contract renewal. I told them we are quite pleased with their services and hope they will continue. They have offered to renew the maintenance contract as written, with no changes or increases proposed. The contract will be voted on for approval in March of next year by the board.
Compliance– No Report
Website Committee- On Jacky’s behalf, Bob Garrison presented to the board the guidelines for the Facebook page that will be open to all residents and it has been placed on our webpage.
Nominating Committee– Tom Macedo made a motion to approve the nominating committee of Shirley Person, Linda Meltzer, Gary Dreher. Motion 2nd by John Walton. Motion Carried.
Old Business- The dead trees losing limbs that a resident complained about have been resolved.
New Business– Bob Garrison made a motion for entering into a listing agreement with Mackie Altman, for lots 485 & 486 for 6 months. Listing these lots at $18,900, with a 6% commission to Mr. Altman. Motion 2nd by John Walton. Motion carried.
Public Comments– Nina McMahan states you can order from the menu on Friday & Saturday at the Manor House. Mitch puts up a sign when they do something special.
Golf Course Update– Butch Williams reports, Mitch Thompkins hopes to open the golf course August 15th. The number 9 & 15 holes had to be redone. The Manor house will be closed this Saturday for the boat club. Larry McMillin suggested that Butch ask Mitch about a one-week family pass for pool. Bob Garrison asked if The Manor House could put a sign up with a dinner menu.
Next Monthly Board Meeting– August 21st 2018
Adjourn – Bob Garrison