WPA Monthly Meeting Minutes
June 18, 2024
Call to Order
Attendance- Al Mosley, Stephanie Hanson, Cindy Fry, Stan Earnhart, David DeCerny, Trina Davis, Marilyn Weitz
Absent– Jonathan Rutstein, Adam Hall
Quorum- Yes
Approve Minutes- Tabled pending corrections
Officer Reports-
President’s Report: Invoices for Spectrum were sent out. Thank you Cindy Fry and Stephanie Hanson.
There will be a new website available with the latest technology. Rodeo was a big success. Thank you Trina Davis.
Stan made a motion to approve the nominating committee:
- Kramer chair, D. Boshears, J. DeMarchi, K. Dunn, N. Johnston. Trina second. Motion passed. Community member Jim Hughes sent a letter on suggestions for the budget next year.
VP Report: Dave reported there was a tree down on Wragg’s Ferry Rd. Community members came out with chain saws and tools and helped to clean up and clear the road.
Secy Report: The HOA appointed Robert O’Hanlon as the new office manager. The annual meeting will be held on Nov. 16 at 10:00am at the Winyah auditorium.
Stan made a motion to purchase an AED unit from Cardiac Science G5. Same model used by the County. Cost: $2055.34. Seconded by Trina. Motion passed.
Treasurer’s Report: Cindy Fry gave the balances of various accounts, including checking, debit, cds and money market. Total was over 1 million dollars which does include reserves. Spectrum will be in a separate account. Cindy made a motion to move $125,800 in reserves for roads ($75,800) and marina repairs ($50,000). Al seconded. Motion passed.
Committee Reports:
Communication: Trina Davis: Trina indicated that Food Truck Tuesday, and Rodeo were well attended and a success. July 4 there will be golf cart parade and barbecue. Trina made a motion not to exceed $3000. to cover the cost of food and events for children. Marilyn second. Motion passed.
Surfside Web won the bid for the HOA website. Cost $13,600. Motion made by Trina to approve Surfside Web to build the new website. Stan seconded the motion.
4 Yes 2 No – Motion passed.
Trina discussed and made a motion to use U Tube Channel instead of Zoom Advantage that community members could watch the meeting at their leisure and it would be secure. Trina made a motion and Marilyn seconded. Motion passed.
344 community members have signed on to Spectrum.
Roads: Dave DeCreny: Dave reported that King Asphalt did a great job paving the roads. Dave made a motion to pay $130,602.00 to King Asphalt as the job is done. Cindy seconded the motion. Motion passed. Next road project will be sometime in the Fall. Location: Wragg’s Ferry Road.
Marina: Al Mosley: Al reported there were three bids for marina repair. He made a recommendation to use Myers Marine Construction. He made a motion for $41,000, seconded by Dave. Motion passed.
Finance: Cindy Fry: Cindy requested that all committee chairs meet with their committees and submit a budget for next year.
ARC: Marilyn Weitz: There are 10 new Century homes being built. 6 ARC reimbursements, 6 changes, and a variance from the Army Corp of Engineers.
Drainage: Adam Hall: Adam has looked at the front ditches, sprinklers, and rear ditches.
It is the community’s responsibility to keep the ditches clear. He has inspected the ditches after heavy rains. If anyone has ditch concerns they are to contact the HOA.
Legal: Trina Davis: No report.
Community Liaison: Stephanie Hanson: Stephanie spoke with golf course personnel to coordinate a welcome party for new neighbors. There are 6 new neighbors that will be receiving welcome packets.
Water Amenities: Stan reported that Joe Meyers is no longer chairing this committee. Chris Carroll who is treasurer of WPO is working with Stan and reporting to him at this time. Earthworks will submit a dredging scope of work. Stan will meet with the Water Amenities Committee next week.
Community Liaison: Stephanie Hanson: No report.
Grounds: Marge Miller: Marge has completed a tremendous amount of work improving and beautifying the grounds. She reported that the irrigation system is not working. Stan made a motion to fix the system for $500.; second Marilyn. Motion passed. Stan also made a motion for the neighbors to purchase and place pine straw on the cul de sac on Captain Anthony White Lane; second Trina. Motion passed.
Compliance: Stan Earnhart: Stan mentioned that some yards need to be mowed. If residents see something out of compliance they need to report it to the HOA office.
Capitol Improvement: Jonathan Rutstein: No report.
Unfinished Business:
Second reading for return check policy 19.01 and 19.02. Second Reading approved.
CPA contract: Cindy made a motion to hire Kelly Moore; Dave seconded. Motion passed.
New Business:
New Policy First reading Appendix II-1: Office Building Operating Guidelines
- The Condo Liaisaon shall be responsible to unlock the office, attend, and lock the office for WVA meetings. Motion made by Stan and seconded by Cindy.
Motion made by Trina to install security system inside the HOA building. Second Dave. Motion passed. Contract will go to “Ring”.
Next Board Meeting: July 16, 2004
Respectfully submitted, Eileen Kramer