MINUTES OF JUNE 20, 2017 WPA BOARD MEETING
Call to Order: Jacky Walton.
Present: Jacky Walton, Bob Garrison, Janine Cline, Peggy Phillips, Inge Ebert, Keith Johnson, John Walton and Larry McMillan; Absent, Adam Anderson
Quorum: Yes
Approve: Minutes of May 16, 2017, Motion made by Bob Garrison as corrected, Seconded by Janine, Inge brought up a change on the page 3 to Change “Rucker” to “Tucker” all approved – motion carried.
Officer Reports:
President – It is the time of the year when we prepare for the Annual Meeting procedures. Shirley Peterson has been appointed as the Nominating Committee Chairperson. Submit all resumes to her. You can pick up blank resumes at the office.
Jackie brought up the issue of kids on golf carts – I wish that parents would have more consideration and please keep your young kids off of golf carts, particularly on the roads. It is a dangerous situation and I would hate for something tragic to happen.
Vice President: Thanks to all who are involved in the continued upkeep of the golf course grounds. Thanks to those who are contributing and thanks to Butch and those of you who are still out mowing, I appreciate it personally and as a Board Member.
Secretary – Spectrum has installed our internet connection. The changes to the Directory are being sent to the publisher. We are working on the Wragg for the end of this month. The Georgetown Presbyterian Church has been secured for our Annual Meeting on November 18th. A local Girl Scout troop is requesting to use the building this summer. Butch Williams brought up the conflict surrounding the mowing group meeting on the third Thursday of the month.
Janine will make arrangements to work around the mowing meeting schedule.
Treasurer – As of May 31, 2017, Reserve Accounts total $447,981.24 and interest earned on those accounts totaled $92.27 for the month of May. Operating Account had a balance of
$156,715.47 on May 18th and we transferred from South Atlantic Bank $7,950 to pay J.C. Landscaping. This amount was taken from the Emergency Reserve Account per approval at the March Board Meeting.
Committees:
ARC – Lot 106 paint exterior, lot 460 – house plans received, lot 15 take down tree, lot 442, repaint house. Refunds went to lot 503, 152, and lot 45.
Legal – Several delinquent accounts have made payments. Liens will be filed at the start of July on those who have not paid.
Finance: On June 1st, a letter was sent to the current year delinquent accounts explaining our policy on assessments that are not paid in full will have a lien placed after six months. We currently have 44 properties that have not paid the 2017 assessment and 12 properties delinquent from prior years. Following our policy manual guidelines, every attempt will be made to collect on these accounts.
Communications: No report.
Community Liaison: Letter received regarding a complaint about an overgrown lot on Swamp Fox. Letter regarding a pothole on Wm. Screven and a broken stop sign on Gov. Boone. These have been repaired. A letter from a resident support the concept of the county purchasing the golf course.
Welcome Committee: No report. – there was a death and a card has been sent out late, due to the fact that Inge was out of the country.
Drainage: We have some issues with lots 461 and 460 and are working with ARC to get it resolved.
Water Amenities:
Boat landing; JC’s Landscaping has completed landing road maintenance. Work was completed on May 18. Additional upkeep maintenance needs to be done after the summer season. I will request bids at that time complying with the budget.
Marina key cards have been ordered.
Dredging – Preliminary numbers are in from our engineering firm, Earthworks, for our maintenance dredging. We have contacted four (4) dredging companies for bids in accordance with these numbers.
Repairs are needed on the dikes of the confined disposal facility. These repairs are necessary because of normal compaction which has occurred since the last dredging. The lowest corner is at 8.11 feet. We need 10.00 as the average dike top for the volume to be safe. We are currently seeking estimates to have this repair work done. As soon as we have more complete figures, we plan to have a community wide meeting to disseminate the information about cost and collection of the needed funds.
Condo Liaison: No report. We have issues this year as we do every year with pool trespassers. Roads: The Committee continues to look into options on the sign replacement and hopes to have something for the Board to consider in July. I have been putting out some cold patch in some potholes throughout the plantation. If there is a problem you are aware of, please contact the office and I will look into it.
Grounds: There was a theft of flags on Memorial Day and this is the third year it has occurred. Someone ran across the circle.
Compliance: ARC proposed change. Bob has checked the policy manual and the change is in compliance with the policy rules.
New Business: Second reading of proposed change to ARC Section 3, 2.05, called tree removal so we are trying to clarify as to what requires a deposit and what doesn’t. We would like to change it to read: “the following projects do not require deposits, but do require ARC approval: exterior color change, satellite equipment, irrigation well, pet area w/o pad, recreational equipment, and small tree removal no larger than 8”, four feet from grade (not lot clearing.
Rev.)” Keith made the motion, Bob seconded it.
Janine questioned what exactly does 8 “ four feet from grade mean? The proposed change to
include the words “in diameter” and the proposed change was pushed back to first reading with second reading scheduled for the July Board meeting.
Finance – Peggy Phillips: We are proposing a change to the Section VIII 7.03.05, The Application of any monies received on delinquent account shall be the responsibility of the Treasurer, who, after consultation with the President, Finance Committee and Legal Committee shall determine the distribution of said funds.” JW: This classifies as the first reading.
Bob G: I would like to make a Motion ask the Board to consider hiring an additional employee, a contract employee, Larry seconded to discuss and consider hiring someone else to help with finance.
This is someone we hire on a contract, not an employee, price to be determined. It would be an additional expense, not a saving from the CPA we have now. I would wish that they came in on Friday, someone who can do checks and balances to what we have now. We did operate this way for a while up until we hired the management company. Investigate at this point. Keith seconded, motion carried
Old Business:
Resident Comments:
Butch Williams stated that 150 people are helping with the cost of the mowing project. He
appreciates everyone’s help and also stated that the State Highway people will not clear ditches. The golf course is under contract with a 30-day kick out clause.
Someone called the cops on kids – cops didn’t show up
Someone mentioned that a lot was overgrown. Larry explained the process of mowing undeveloped lots. If you think a lot is a nuisance, call the office.
There is a concern about speeding inside Wedgefield and incorporating speed bumps or speed humps. Emergency vehicles in the past found speed bumps difficult and we should investigate with other communities as to what methods they use.
Meeting adjourned at 8:10
Next Meeting July 18th at 7 pm